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WEEKLY INFORMATION FROM THE COMMUNICATION WORKERS UNION

Volume 7 Issue 26. Paragraphs 340 - 345 12 July 2002

SUMMARY
GENERAL
340 CWU General Secretary, Billy Hayes', Speech to General Conference, 27th June 2002
EQUAL OPPORTUNITIES
No items this week
HEALTH AND SAFETY
No items this week
TELECOMS
341 Catering Provision in BT Buildings
342 e-peopleserve: Disciplines/Grievances at Cable & Wireless
FINANCIAL SERVICES
No items this week
POSTAL
343 Service Delivery Reporting Initiative
344 Royal Mail Christmas Arrangements
345 CWU Training Programme 2002
LETTERS TO BRANCHES
LTB/340 BT Acquires the Assets & Business of SCOOT.com.plc (Sally Bridge)
LTB/341 Clientlogic Employee Handbook (Sally Bridge)
LTB/342 Telereal Pensions (Nigel Cotgrove)
LTB/343 CWU Rule Book Amended at General Conference 2002
LTB/344 BT Group Transfer to Xansa (Glynis Winestein)
LTB/345 NECC Programme (Sally Bridge)

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GENERAL
340 CWU General Secretary, Billy Hayes', Speech to General Conference, 27th June 2002
Twenty four years ago I attended my first ever union conference in this conference hall. At that time - in 1978 - the Post Office Engineering Union was involved in a campaign for a shorter working week. The Post Office had just recorded its biggest loss in its history - going into the Guinness Book of Records. The Civil Service Union - CPSA - was at war with its General Secretary. The Labour Government's relationship with the trade union movement was strained. The media was full of stories about the terrible twins of Jack Jones and Hugh Scanlon.
The forerunners of our Union - the Post Office Engineering Union - the CPSA P&T Group, and the Union of Post Office Workers, all were beginning to contemplate whether all three unions joining together would be a good idea. Some within our union are still debating this matter.
The more things change - the more things stay the same. But life is the unexpected. September 11th 2001 was truly a living nightmare - for the survivors and the bereaved. Both in the USA - and the thousands who lost their lives in Afghanistan. The world today is more unstable than it was prior to September 11th. 9/11 made us register in the West that conflict not solved in the East will be brought to the West. The South's poverty will invade the North's riches.
On international questions we can only add our voices to many others for change. It is important that we do. On domestic and industrial questions we can do much more. And that is exactly the role of conference - your annual parliament.
There is a theme behind our policies - it's one of universal access. Whether we are debating the Broadband campaign - or the problems of world poverty. We must look for policies that open the technology and wealth of the world to all. That's simple to say.
It's your job - hopefully aided by the union's leadership views, to come to decisions which allow us to open up the issues. We need to draw on all our experiences to make us stronger and more effective as a union. We need to draw on our experience with OFTEL to deal with the problems of Postcomm. To do this we need to be united. We can do this in simple ways: we can and should drop the terms - "ex-NCU and ex-UCW" out of CWU documents. Seven years on it has to go. In any other arena of activity we find it ridiculous. We must speak of our values, and use language of the present.
All the areas where we organise have experienced upheaval and change. The telecoms industry has experienced a downturn. This trend has been a global one, with the over-hyped and over-stimulated demand for 3G licences. Job losses abound. But success also. We have secured recognition with ClientLogic, Vertex, Typetalk, Computacenter, mm02 and others. These agreements cover more than 10,000 workers. Talks continue with other employers. With Telewest we are making progress; National Organiser Donald MacDonald recently received a letter from the Telewest Group HR director Rod Taylor offering '...a discussion on levels of recognition'. This is good news for all our members at Telewest.
Our 'Demand Broadband' campaign - was launched at the House of Commons involving major opinion formers and Government Ministers. This initiative will be followed by campaigns across the country in Scotland, Wales and the English regions. Broadband will be the future driver of growth in the telecommunications sector, as significant as canals were to the growth of Britain in the 19th Century. The increasing levels of access to the internet is changing the way we work and live. Fujitsu's Birmingham factory has been given a new lease of life by Broadband. Similarly, for Telewest and NTL, Broadband provides potential future revenues, for mobile companies also.
The Communications Bill will alter the structure of the telecoms and broadcasting regulation: The Radio Communications Agency, The Radio Authority, The Independent Television Commission, The Broadcasting Standards Commission, OFTEL will go. A new super regulator to be called OFCOM will be created.
With most regulators we see the privatisation of the decision-making process. We need to campaign for transparency and accountability. OFCOM presents an opportunity for Government to have an annual policy framework. It should also have an active role in the promotion and roll out of Broadband Britain. It is a disgrace that the UK take up of Broadband is low - for example whereas less than 1% of UK homes were receiving Broadband services, the figure for South Korea was almost 14%. We are 22nd out of 28 OECD countries - America was 4th - Japan 12th. I don't know whether South Korea being top of the league in the world in Broadband helped them get to the semi finals of the World Cup, but is there a pattern here in comparison with this country? CWU is joining other communication and media unions on this - OFCOM should be accountable to all.
The A&L have undergone a dramatic year. Redundancies also. We were able to successfully reduce the number from 400 to only 80 - all on a voluntary basis. The Post Office's decision to cancel their Girobank Cash Handling contract with the A&L threatening huge job losses and potentially threatening the site at Bootle. In contrast, IPSL - cheque processing at Bootle are seeking to expand their site and good news on jobs. A recognition agreement has been achieved at Sovereign Finance - part of A&L.
Fujitsu in Birmingham and Northern Ireland. Global Marine Systems and Frazier International in Dumfries, all these companies have suffered drastic job cuts. Solectron was the focus of a major campaign. 500 job losses but the plant still exists with a reduced workforce.
It has been a difficult year for the Post Office. It is not a problem of decline in the sector. The industry has expanded faster than the general growth in the British economy. That's why the cherry-pickers have arrived. They want quick returns without the social obligation of providing a universal service.
Why the £1.1 billion loss? Governments have neglected investment in the Post Office for the past 3 decades. Like British Rail before its break up, we have been run down ready for a sell off. If stamp tariffs had been allowed to keep track with inflation instead of an operating loss of £300 million we would be talking of an operating profit of £200 million this year.
The computerisation of Post Office Counters, the Horizon project introduced because of changes in methods of benefit payment. The Post Office is still paying for this - the final cost will be £1 billion.
It is not the productivity of postal workers, it is the inefficiency of government policy that has created our problems. We've had to argue for immediate measures to get the industry viable again. We've had to argue for a longer term commitment from government. Immediately we've argued for a 2p price increase, supported by 80% of the public in an NOP poll, a period of nil-dividend to government; the release of the £1.8 billion worth of government gilts held by the Post Office. We called for an end to the overseas acquisition programme. Postcomm's proposals have been delayed in implementation, with some concessions on the content of the proposals. This is a success which gives an important breathing space for the industry and our members. We will continue to campaign against these proposals, but we will need to refocus around the accountability of the regulator, without losing sight of defending the public Post Office.
Patricia Hewitt's statement, and other informal statements, address the immediate financial crunch. Here we have had another success. There's a 3 year period of nil-dividend and a release of the £1.8 billion gilts for the industry. It looks as though there is going to be a 1p increase in stamp tariffs. And the Post Office has been instructed to concentrate on its domestic market.
All activists in this hall wherever they work Telecoms Sector - Financial Services Sector - Postal Sector organised meetings, wrote letters and postcards, phoned and buttonholed politicians, set up and attended demonstrations, took part in lobbies, (those who attended the Lobby will recall what a day it was). CWU Headquarters staff and service providers for the first time ever helped in our campaign. We intend to ensure that any services or facilities that CWU buys in that those people who we give money to also support the broad aims of the Union. And the result? Around £2.5 billion extra public capital for the industry. A great achievement.
Now there's still work to be done. We will press on with our campaign against the Postcomm proposals. Your national and local negotiators will press on to defend every possible hour and job in the restructuring of the industry. We do not accept the premise of lower growth and 30,000 jobs going out of the industry.
In July last year, unknown to the union and the public at large, the Post Office was authorised to enter into negotiations with the Dutch Post Office, for a joint venture leading to a merger. This would have been not so much privatisation by the back door as privatisation in the coal cellar. We did not find out these details until we were told by Lord Tony Clarke - and immediately wrote to the Secretary of State for Trade and Industry and had a meeting with Douglas Alexander MP. Now I say to the government - practise a little of the transparency that you are publicly preaching. And for those clever-clogs who suggested that the CWU has gone away... on Monday we informed the Post Office of a strike ballot of our postal members over the ROMEC dispute. We will not tolerate the pensions, pay and conditions of low paid cleaners sacrificed on the altar of dogma.
January 1st 2002 was the birth date of the Euro. As part of a reorganisation of CWU Headquarters John Baldwin has been appointed Head of European Affairs with a wide ranging brief. The changes in staffing, incidentally, have saved the Union £160,000 with jobs not being filled.
The introduction of the Euro and the continuing development of EU legislation means that we cannot confine our activities to these islands. At some point in the near future, the CWU must make decisions about our attitude to the introduction of the Euro in this country. All of you may have strong views on this and we may have to take a lesson from Harold Wilson.
The growth of fascist and racist parties in Europe is not passing us by. Three BNP councillors have been elected in Burnley. This is taking place across Europe with fascist groups now evident as far afield as Russia. The initial success of Le Pen has been repeated in Denmark, Holland, Portugal, Spain and possibly in Germany later in the year.
Let's be very clear on this issue, the CWU have not stood idly by whilst such people threaten the lives of black people and others in Britain. When one BNP councillor was elected in Millwall in 1993 racist attacks increased by 300% in the area. Some may suggest that we should just concern ourselves with the workplace. When a black CWU member leaves the workplace they cannot change the colour of their skin! If we refuse to take this up outside of the workplace then we are failing our members. We support an alliance between the black communities - the labour movement, and all those opposing the fascists. They shall not pass. That is our response, and it's the right response.
I cannot accept David Blunkett's suggestion that our children are being "swamped" by the children of asylum seekers. Being confined to poorer housing, unemployment or low paid jobs is no-one's choice. It is a result of institutional racism. How dare senior Labour politicians forget the significance of Stephen Lawrence's murder!
Finally, I want to touch upon three areas where we need changes in the coming year. Firstly, on recruitment. The good work of our TUC Academy Organisers will be built on. We have got to turn the whole of the union to a recruitment drive. Ask yourself about the last time you recruited anyone. All communication workers should have access to union membership. Not just because this is desirable for unorganised workers. Right wing economists recognise the benefits of union membership. They call it the trade union "mark up". Statistics demonstrate the unionised members have higher wages, longer holidays and more secure conditions.
When we organise the unorganised we remove competitive pressures from our existing members. The excellent work that is being carried out is going to be strengthened. We are all going to have to learn how to become recruiting agents for the union. Secondly, on education. We are moving at long last to an integrated education system. On August 12th Trish Lavelle our new Head of Education and Training will commence employment as an Officer of the Union. But as well as strengthening education for representatives we are going to push on with making wider educational opportunities available to members. The learning centre initiatives - Dave Ward, Alvescot need to be made part of the fabric of our members' lives at the workplace. Life-long learning may be a fashionable slogan, but we must deliver education for our members to ensure they have greater access to what this world has to offer.
On headquarters organisation, for the first time ever we have a Strategic Plan, not to replace policy but to provide a route planner to our destination. Turning slogans into solutions. Now all CWU Departments have a Strategic Plan and we will be hoping to produce the rough-cut Strategic Plan in September this year for 2003. This will include Officers and NEC members and crucially staff at Headquarters which will be a map to execute the policies that you have decided upon. This will give us a sense of direction and purpose. We will shortly have the review of CWU that I had commissioned by Professor Keith Ewing of Kings College, London and his team. The report has been developed from input from all areas of the Union. It promises to be hard-hitting!
Naturally, any decisions on the Union will need input from Branches and the NEC. It is crucial that every member has their say. We need to build a consensus for change. Democracy is not majority, it is majority rule with the consent of the minority.
Conference, it has been a difficult year for the Union and all activists and members. This year it occurred to me that we sometimes forget we are not just union members, we are the sons and daughters, brothers and sisters, mothers and fathers.
It is easy to get cynical when you deal with the problems we face, but it impresses me to see an Officer, NEC member, or a Branch activist, having to deal with the wider problems of our union, when I know they are having to cope with sometimes serious family problems or an illness of their own. And with that thought in mind we send our best wishes to Bill Fry.
24 years ago, attending my first Conference, I was in a minority, I was a young man. I am now part of that majority in leadership - white middle-aged men! We need to ensure that our local activists and our national leadership truly reflect our membership.
Conference, 24 years from now, there will be a trade union movement, of that I am sure! Despite all the fashionable talk of the end of history and the decline of the trade union movement, you only have to look at the international scene to see the growth of the trade union movement - 164 million members world wide and growing. Trade unions are still the biggest social movement on the planet. Somewhere in this hall today there is no doubt a new delegate who has been persuaded to attend this conference for the first time. Our job is to give confidence to that person to continue after conference to work to put policies into practice together with the national leadership. The coming years will not be easy.
This week many of you had difficulties getting to this Conference and I do not want to downplay your problems. Attempts have been made to damage the organisation of the Union but it pales into comparison with the risk the Colombian trade unionists and those whose lives are at risk daily; two hundred have been killed in the past 2 years. Just because they are active and effective trade unionists. The struggles internationally and the years ahead for the CWU will not be easy, but then anything worthwhile never is!
The CWU is Worthwhile! Good Luck and Enjoy Conference.

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TELECOMS
341 Catering Provision in BT Buildings
Branches are advised that correspondence has been received from Jeff Dunn, Industrial Relations Manager, informing the CWU that it is the intention of BT to re-tender the catering contract in BT Buildings.
Branches will be aware, that the catering provision in BT buildings has been contracted out to Eurest for the past 11 years and within that time, Eurest have been successful in securing the contract.
I have been advised that the documentation concerning the re-tender of the contract is being finalised at the moment and BT anticipates going out to tender very shortly.
It will be my intention to discuss this further with BT, as well as Eurest.
A further update will be given as developments occur.
Any enquiries regarding the above subject should be addressed to Sally Bridge, Assistant Secretary, quoting reference No. 30.1.2.

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342 e-peopleserve: Disciplines/Grievances at Cable & Wireless
Cable & Wireless appear to have outsourced some of their HR functions, including grievance and discipline hearings, to e-peopleserve.
This may be helpful for branches in that they will already have established points of contact with e-peopleserve. It will not of course change the facilities relationship with BT or any other employer, and all time taken for C&W membership representation should either be taken as:
Special Leave for Union purposes, where the branch compensates the officer for unpaid leave (with the prior agreement of the appropriate HR or line manager), or
Special informal arrangements may be made to make up the time by working late or putting in sufficient hours to compensate during the scheduled cycle of attendance. Again, in all cases, there must be prior agreement with the appropriate HR or line manager.
Any enquiries regarding this particular paragraph should be addressed to Donald MacDonald, Assistant Secretary.

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POSTAL
343 Service Delivery Reporting Initiative
The following letter dated 27th July 2002 was received on our return from Conference. You will see from the contents that the initiative again proposes a reduction in duties and that staff were briefed by their line manager two days before the Business decided to write to the union to inform us of the proposals.
I have written back (also copied below) to Mr Taylor, Performance Management Development Manager, to seek a meeting to discuss the proposals and the impact on our members. Further developments will be reported as soon as we are aware of proposals in more detail.
"27 June, 2002
Martin Collins
Assistant Secretary
150 The Broadway
Wimbledon
LONDON
SW19 1RX
5 Ashlade
Middleton Cheney
BANBURY
OX17 2PU
Mobile: 07702530367
Email: mark.j.taylor@royalmail.co.uk

Dear Martin,
Service Delivery Performance Reporting Initiative
The purpose of this letter is to inform you about the Service Delivery Performance Reporting Initiative (SDPRI) and the proposed impact on the LA1 Area Performance Analysis Administrator (APAA) role and the LA1 Performance Reporting Initiative Support (PRAS) role.
These proposals will necessitate a reduction in headcount and accordingly I am writing to inform you of our proposals in accordance with our obligations under Section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992. Enclosed is a copy of Form HR1 which we have submitted to the DTI today.
1.Reasons for the proposals
The SDPRI project aims to replace the disparate performance reporting systems in use currently by Service Delivery with a single date repository (SAP Business Information Warehouse). SDPRI is a strand of the strategic ES-SDS Project, that is in turn part of the Consignia-wide Enterprise Systems Programme (ESP). The strategic objective of ES-SDS is to improve Consignia's ability to make decisions, by creating systems with improved analysis capability and generating better information. SDPRI is the implementation of this strategy into an operational environment.
The new functionality will replace 6 of the current reporting systems in use (WCRS, VA, FOS, RCS Consolidation, PMS, SQUIRE). The new systems will significantly automate the creation and distribution of performance information and variance analysis, moving away from the manual processes currently required. The resultant efficiency improvements will enable SD to centralise the remaining elements of performance data processing and reporting.
I would like to make you aware that once the technology and application of the Business Information Warehouses are embedded with SD end-users and automated functionality is further extended, our intention would be to transfer any remaining manual data entry activities to Transaction Services. No firm plan can be provided for this activity but we would anticipate it would be at least 18 months before we are in this situation.
2.Numbers and Descriptions of Employees
The proposed centralising of data processing and reporting will lead to the Area Performance Analysis Administrator and the Performance Reporting Administrative Support roles becoming redundant.
The APAA is part of Area Performance Analysis team that reports via the APAM to the Area Manager. This transaction processing role was created during the Area Overhead Review activity in Summer 2001 and was previously in Area Data Control. It was designed as an interim role because of the automated functionality that would be delivered through ES-SDS. The role presently collates and verifies data from Units and distributes performance reports within the Area.
The PRAS is part of the System Accounts Team (SAT) and reports via the Performance Reporting Manager to the Systems Accountant in the SD Finance & Planning Function. The roles presently collate and verify data from Areas and distributes performance reports within the Service Delivery.
Under our proposal the 59 LA1 APAAs (one in each Area) and the 2 LA1 PRAS (based in Nottingham Mail Centre) will become surplus. These constitute all of the LA1 APPAs and LA1 PRASs employed by Service Delivery.
3.Method of Selection
As all the existing jobs will become redundant under our proposals, there will be no selection process to determine which employees become surplus.
I confirm that the surplus individuals will be dealt with under the policies of the Managing The Surplus Framework - Administrative and Operational Grades ("the MtSF").
Our proposal is to run a preference exercise for the individuals concerned. It is intended that the preference exercise will ask employees to indicate their interest in the following 3 options:
1.Transfer to new 'Central Data Processing and Reporting Team' (terms in line with MtSF)
2.Voluntary Redundancy (terms in line with MtSF)
3.Placement into alternative role through JobShop, in line with MtSF and unresolved surplus policies.
We would aim to complete this preference exercise as early as possible in order to allow maximum time for those individuals who choose to seek an alternative role to be matched with potential vacancies.
The new data processing and reporting tasks will be delivered through a Central Data Processing and Reporting Team (CDPRT). The CDPRT will include 4 Data Processing and Administrator roles per DS Territory (total=12). This role is proposed to be graded as LA2 to reflect the data entry tasks that are the responsibility of the role. The CDPRT is planned to become operational from the beginning of October 2002. It was our intention to base the CDPRT in the East Midlands in order to co-locate with the existing Service Delivery Systems Accounting Team (SAT). However, in recognition of the surplus pools of administrative resource across Consignia, we are now working with Job Shop in order to identify other locations of potential resources that have the potential skills and can be available for October. A constraint on this activity is the need for local SD accommodation in which to locate this team. I will keep you informed of the progress of this work, but the present focus is on surplus administrative resource in Liverpool or St. Albans (to be located in Luton).
4.Proposed Method of Carrying out Dismissals.
It is proposed that redundancies will be effected in accordance with the Consignia Group's policy and, in particular, the MtSF. We hope that all redundancies will be achieved on a voluntary basis.
The planned timescales, dependent on successful implementation of the Business Information Warehouse system, proposes two phases of the APAAs and PRASs becoming redundant:
Phase 1 - North Territory APAAs and PRASs - 11 Nov 2002
Phase 2 - East and West Territory APAAs - 9 Dec 2002
There will be outplacement services, supported by Job Shop, available for those employees who leave the business and support for those considering retirement, becoming self-employed or seeking work outside Consignia.
If at the end of the process there remain surplus employees who do not want to take voluntary redundancy, these employees will transfer out of Service Delivery to be managed by Job Shop.
If it is identified during consultation that full resolution of a surplus situation may not be achieved by measures to place employees into alternative jobs and offers of voluntary redundancy, and that some surplus staff will remain, the MtSF states that Consignia Group Personnel and the CWU Head Office commit to discussion to resolve unplaced surplus staff as early as possible following the commencement of statutory consultation.
In these urgent discussions both parties will examine the situation to establish that all appropriate measure have been fully applied and ensure that an adequate solution is developed taking into account all reasonable measures. They will identify, and seek to agree, the necessary solutions for the unplaced surplus staff and a timetable for implementation of those solutions.
Agreement to the timetable for the implementation of the agreed solutions will be completed within six weeks (which can be extended by mutual agreement) of the expiry of the minimum statutory consultation period. This further discussion will not delay the implementation of already identified staff moves, voluntary redundancy and other aspects of the planned change.
5.Proposed Method of Calculating Redundancy Payments
Voluntary redundancy payments will be in accordance with the existing terms within the MtSF.
6.Next Step
The affected APAAs are being briefed by their line manager about his initiative and impact from 25 June. PRASs will be briefed by their managers by the end of June. They will be informed we are in consultation with the CWU and that the MtSF will be applied.
I trust these proposals and supporting reasons are clear and understandable. Please do not hesitate to contact me for any further information. I will keep you informed about the proposed location of the CDPRT.
In the meantime I would be grateful if you would contact me so that we can arrange a meeting to discuss the proposals set out above. I look forward to your response to this letter.
Yours sincerely
Mark J Taylor
Performance Management Development Manager
Finance Commercial Services
Finance & Planning
Service Delivery"
"Our Ref: L.400.14
5th July 2002

Mr M J Taylor
Performance Management Development Manager
Finance Commercial Services
Finance & Planning
Royal Mail Service Delivery
5 Ashlade
Middleton Cheney
BANBURY OX17 2PU

Dear Mr Taylor
Service Delivery Performance Reporting Initiative
Thank you for your letter of 27th July in respect of the above however, as you will understand, I am very disappointed that you wrote to me two days after you commenced briefing the staff affected and clearly long after the development of this initiative.
It is important that I meet you as soon as possible about this initiative and its implications because, although we are still currently awaiting further information, concerns have already been expressed regarding the practicability of the staff reductions proposed. We also have concerns about a number of other related aspects in the Operational Admin Area of Work in general. In addition we feel discussions need to take place regarding the siting of the Territorial units that you have proposed.
Please could you contact my secretary, Kay Webb, (Tel. 020 8971 7445) with suggested dates that will be convenient for us to meet.
Yours sincerely
Martin Collins, Assistant Secretary"
Any enquiries regarding the above should be addressed to Martin Collins, Assistant Secretary Indoor Department, quoting reference number L.400.14.

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344 Royal Mail Christmas Arrangements
The attached* correspondence has been exchanged.
It will be noted that we are seeking comments from branches and Representatives by Friday 26th July with a view to meeting management during the week commencing 29th July, with the aim of achieving the time scales set out in the first amendment carried at Conference.
Branches should, therefore, ensure that all comments on management's proposals are returned to CWU headquarters by Friday 29th July.
Any enquiries to Dave Ward Dept, Ref 170 or Martin Collins's Dept, Ref L.645.01
Att: PE.39

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345 CWU Training Programme 2002
Courses dealing with the Managing Surplus Framework Agreement (Job Security) will be run on a half weekly basis (9.00am Monday - 10.30am Wednesday and 2.00pm Wednesday - 12.30pm Friday) at the Union's Training Centre, The Elstead Hotel, Bournemouth.
The courses will be run during the following weeks:
30 September - 4 October
14 October - 8 October
21 October - 25 October
28 October - 1 November
4 November - 8 November
11 November - 15 November
Priority will be given to those Representatives together with Field Officials in those Branches dealing with current surplus issues.
An application form is attached* which should be returned to the Training Department as a matter of urgency.
Any enquiries regarding this paragraph should be addressed to the Training Department at CWU HQ.
Steve Baguley, National Organising Secretary

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